January 12, 2012 @ 09:01am
Hi there,
Our institution's library is developing an institutional repository in cooperation with one of the schools. The idea is that interested faculty may contribute their papers (published or unpublished) to the respository so that reserachers within the community can have free access to them. The university library offers the services and supporting technology, but the contribution will be mainly be done by the faculty or their assistants or their unit/department project administrators. The contributors will need to submit the papers with certain metadata filled. The unit/department administrators will review and approve the submissions so that the papers may be online. At the pilot stage, a few librarians will be testing contributing some papers under the agreement with the faculty. As the project runs into normal operation, it is up to either the faculty themselves, or their assistants, or their unit/department administrators (of the project) to submit the papers.
Now we are trying to make copyright infingement liability policy and, hopefully, policy on addressing complaints in this regard from publishers.
In our submission agreement between the university libraryand and each unit, it says clearly that the unit will ensure that the material deposited does not infringe any copyright.
The fact is that the nature of the unit/department administrator job is more like a secretary who eiher simply ensures that papers submitted are in required format or also be uploading some papares on behalf of the faculty at their request. Shold a complaint of copyright infringement be filed, would the unit/department administrator be liable, or it makes more sense that the author in concern be liable? (Either way, the university doesn't want to be liable simply because we offer the service.)
Another note: the person who submits the papers may be the faculty, or their assistants, or the unit/department administrator, but the final approval for putting the papers into the repository is by unit/department administrator. So should the paper submittor or the administrator who reviews and approves be liable?
Any advice?
Thanks.